Get Someone Else to Do It: How Delegation and AI Can Skyrocket Your Productivity

Let's be honest — we all have more tasks than time. Between managing emails, running a business, taking care of clients, and maybe even running a household, it can feel impossible to get everything done. But what if the real secret to productivity isn't doing more, but learning how to get someone else — or something else — to do it for you?

That's exactly what host Monée Williams explored in this episode of One Minute with Monee, featuring Nick "The Realtor" Dixon, a successful Atlanta realtor who built a thriving team and a smarter workflow by embracing delegation and AI.

The Power of Delegation: "Get It Off Your Plate"

Nick's journey started like many entrepreneurs' do — doing everything himself. The turning point came from a simple but genius coaching exercise: walk around with a paper plate and write down every task you don't want to do.

That plate quickly became a mirror of his time drains, and a reminder that successful people don't do everything themselves; they manage systems that do everything for them.

Hiring an assistant was Nick's first step, but he didn't stop there. He developed systems where every repeated task became a documented process his team could follow without constant supervision — a hallmark of smart scaling.

As Monée points out, delegation doesn't mean losing control. It means creating structure so your business — and your brand — runs with excellence even when you're not in the room.

AI: Your New Business Assistant

Fast-forward to today, and AI tools are transforming how leaders like Nick and Monée manage time, communication, and creativity. Nick relies on a stack of tools, including:

ChatGPT for brainstorming, writing, and research

Claude by Anthropic for business analysis

Google's Gemini for real-time travel, scheduling, and task management

NotebookLM for summarizing YouTube videos and creating interactive learning experiences

One standout moment from the conversation: Nick explains how he uploads all of his brand materials into ChatGPT, asks it to analyze top real estate brands across the country, and then uses AI to help craft his own brand concept and strategy. Something that once took weeks of research and trial-and-error now happens in an afternoon.

The Delegation Multiplier: Loom + SOPs

If delegation is the key to productivity, Loom is the lockpick. Nick swears by this simple video tool for recording how he performs a task once — and then turning that recording into an instant standard operating procedure (SOP).

Instead of long training sessions or repeated explanations, he simply records a video, hits the "Create SOP" button, and Loom auto-generates written steps plus a transcript. He then stores those SOPs in a shared Google Drive, giving his team 24/7 access to how-tos without constant interruptions.

Monée called it a "game changer" for businesses that rely on efficiency, accuracy, and consistency.

Productivity Through AI-Powered Systems.

What's fascinating about this conversation is that it isn't just about working faster — it's about working smarter. Whether you're an entrepreneur, team leader, or solopreneur, the key takeaways are clear:

Delegate strategically. Document what only you can do, and assign the rest.

Train smarter. Use video tools and AI to capture your best processes once.

Automate where possible. Let AI handle repetitive or data-heavy tasks.

Build flexibility. Tools like AI scheduling, time-blocking, and smart inboxes can adapt when life changes.



Productivity isn't about squeezing more hours into the day — it's about maximizing the value of every minute you have.

Final Thought: Stop Trying to Do It All

As Monée reminds listeners, the goal of productivity is balance. Whether you use an assistant, a digital system, or AI tools, real success lies in freeing yourself up to focus on what really matters: growth, creativity, and peace of mind.

So maybe it's time to take that paper plate exercise seriously. Write down the tasks you don't want to do — and then get someone (or something) else to do them.

🎧 Want to learn more?

This conversation only scratches the surface of what's possible when humans and AI work together. Tune into the full episode of One Minute with Monee featuring Nick "The Realtor" Dixon — Episode 20: Using AI to Work Smarter with Nick Dixon — to learn how to transform your productivity, team systems, and business growth strategy.

Monée Williams is the insightful host of the "One Minute with Monee" podcast and the dynamic owner of Time Managed LLC. Her passion lies in empowering busy adults to achieve balance and harmony in their lives. Tune into her podcast on Apple Podcasts, Amazon Music, Spotify, and YouTube for weekly doses of wisdom. For those seeking to streamline their lives with expert concierge and personal assistant services, reach out to Time Managed, LLC at hello@timemanagedllc.com or schedule a personalized consultation at https://calendly.com/timemanaged/30-minute-consultation.